Weight Variance
Quantitative differences occur between the measured weight of a shipment recorded at the port of departure and the weight registered on the receiving scale at the spinning mill. In the linen trade, a weighbridge discrepancy must be resolved to determine the actual quantity of fiber received for billing purposes. This variance often arises from environmental factors, scale calibration differences or moisture loss during transit.
The receiving mill’s quality department documents these differences to initiate a claim against the shipper or carrier, helping to establish the correct weight of the scutched flax before it enters the raw material warehouse. This official log forms the basis of all subsequent inventory tracking and financial reconciliation processes.
Audit Method
Technicians compare the net weight recorded on the weighbridge ticket with the weight shown on the shipping invoice and the bill of lading. If the weighbridge discrepancy exceeds the contractually allowed tolerance of one percent, a formal weight certificate is requested from an independent inspector. This certificate is generated by re-weighing the delivery vehicle both empty and loaded on a certified scale.
The verified weight then replaces the invoice weight for final payment calculation.
Commercial Adjustment
Purchasing managers use the verified weight data to update the mill’s inventory system and adjust the final supplier payment. This systematic resolution prevents the mill from paying for material that was not delivered, while also maintaining accurate raw material records for spinning yield calculations. The agreed adjustment is finalized through a credit or debit note attached to the original commercial contract.
